1031 Exchange Timeline Planner

A fill-in planner for a 1031 exchange: what to do from 30 days before the sale through the Day 45 identification and the Day 180 closing, and who owns each step.

top1031.com Research5 min readUpdated

Related DST offerings

One replacement option some exchangers consider is a Delaware Statutory Trust (DST): fractional ownership of institutional real estate that can qualify as like-kind replacement property in a 1031 exchange. The directory lists 179 Active DST offerings, each built from its SEC filings. Active means an SEC filing in the last 15 months and not reported fully subscribed. It does not confirm you can still invest.

New to DSTs? What is a DST?

On this page

Fill In Your Dates

Milestone

Date

Expected sale closing (Day 0)

_____

Day 45 - Identification deadline

_____

Day 180 - Closing deadline

_____

Tax return due date (for year of sale)

_____


Day -30 to Day -1: Pre-Sale

Day

Action

Owner

Done

-30

Begin researching qualified intermediaries

You

[ ]

-30

Start identifying potential replacement properties

You / Agent

[ ]

-21

Interview 2-3 QIs; request fee schedules and fund security information

You

[ ]

-14

Select and engage QI; sign exchange agreement

You / QI

[ ]

-14

Notify your CPA of planned exchange

You

[ ]

-7

Confirm QI wire instructions with title/escrow company

QI / Title

[ ]

-7

Ensure sale contract includes 1031 cooperation clause

Agent / Attorney

[ ]

-7

Pre-qualify for replacement property financing

You / Lender

[ ]

Day 0: Sale Closes

Action

Owner

Done

Relinquished property closes; proceeds wire to QI

Title / QI

[ ]

Confirm QI received funds

You / QI

[ ]

Record Day 0 date and calculate Day 45 and Day 180

You

[ ]

Set calendar reminders: Day 30, Day 40, Day 44, Day 45, Day 120, Day 170, Day 180

You

[ ]

Days 1-45: Identification Period

Day

Action

Owner

Done

1-14

Actively tour/evaluate replacement candidates

You / Agent

[ ]

15-30

Narrow to 3-5 serious candidates; begin due diligence

You / Agent

[ ]

30-40

Finalize top 3 selections; confirm closing feasibility for each

You / Agent / Lender

[ ]

40-44

Draft identification letter with property addresses/legal descriptions

You / QI

[ ]

45

SUBMIT IDENTIFICATION LETTER TO QI (before midnight)

You

[ ]

45

Confirm QI receipt of identification letter

You / QI

[ ]

Days 46-180: Acquisition Period

Day

Action

Owner

Done

46-60

Complete inspections and appraisals on identified properties

You / Inspectors

[ ]

46-60

Finalize financing (full application, underwriting, rate lock)

You / Lender

[ ]

60-90

Negotiate purchase terms; execute purchase contract

You / Agent / Attorney

[ ]

90-120

Complete title work, survey, environmental (if applicable)

Title / You

[ ]

120-150

Coordinate closing date with QI, lender, title company

All parties

[ ]

150-170

Final walk-through; confirm all closing conditions met

You / Agent

[ ]

170-178

Review closing documents; confirm entity name, QI assignment

You / Attorney / QI

[ ]

Before 180

CLOSE ON REPLACEMENT PROPERTY

All parties

[ ]

Day of closing

QI wires exchange funds to closing

QI / Title

[ ]

Day of closing

Confirm QI has zero remaining balance

You / QI

[ ]

Post-Closing

Timeframe

Action

Owner

Done

Week 1

Collect and organize all exchange documents

You

[ ]

Week 2

Provide complete documentation package to CPA

You

[ ]

Week 2

Set up depreciation schedules (carryover + excess basis)

CPA

[ ]

Tax season

File Form 8824 with annual tax return

CPA

[ ]

Ongoing

Store all exchange records permanently

You

[ ]

Which return gets Form 8824: the return for the year you sold the relinquished property. That holds even when the replacement closes in the next calendar year. Form 8824 works out the gain you defer, any gain you report now, and your basis in the replacement property, so give your CPA the settlement statements from both closings.


Critical reminders:

  • Day 45 and Day 180 are calendar days, not business days. Weekends and holidays count.
  • The exchange period ends on the earlier of 180 days after the sale or the due date of the taxpayer's tax return (including extensions) for the year of the sale. Plan around whichever date comes first.
  • These deadlines are strict. The IRS has granted limited deadline relief only in federally declared disaster areas under specific revenue procedures. Do not assume any extension is available absent formal IRS guidance.
  • Deadlines are measured in calendar days per the regulations. The regulations do not provide a business-day rollover for weekends or holidays - consult your QI and tax advisor on the specific mechanics of submitting identification letters.

Frequently asked questions

Can a DST interest be one of my identified replacement properties?

Yes, if the trust is properly structured. Under Rev. Rul. 2004-86, an interest in a DST that meets the ruling's conditions can be replacement property in a 1031 exchange.

What happens if I miss the 45-day deadline?

If you have neither identified replacement property in writing nor closed on it by midnight on Day 45, the exchange fails and the sale is taxable. Relief comes only from a formal postponement, such as IRS relief after a federally declared disaster.

Does receiving boot make the whole exchange taxable?

No. You are taxed on the boot, such as cash you keep, up to the amount of your gain. The rest of the gain can still be deferred.

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